Presentations often include visuals like charts and graphs to convey important information. However, presenters sometimes make mistakes that can hinder the clarity and effectiveness of their message. In this post, we will explore common mistakes presenters make when describing visual information and provide tips on how to avoid them.

Current Tendencies: Describing Visual Information

While presenting figures during a presentation, many presenters make common mistakes that can negatively affect the clarity and effectiveness of their message. To help you avoid these pitfalls, here are some common mistakes and tips for improvement:

  1. Overwhelming data on slides: Avoid cluttering slides with too much information. Instead, keep them focused on one or two main points to ensure clarity for the audience.

  2. Lack of context: Don’t forget to provide context and explain the relevance of the figures presented. Clarify the importance of the data and its connection to the overall topic.

  3. Insufficient explanation: Don’t assume your audience understands the data. Take the time to explain figures clearly, breaking down complex data and defining any jargon or technical terms.

  4. Ineffective data visualization: Choose appropriate charts and graphs to avoid confusing the audience. Opt for clear and easily understandable visualizations.

  5. Neglecting audience engagement: Focus on engaging the audience by maintaining eye contact, using effective body language, and encouraging questions.

  6. Reading from slides: Instead of reading directly from slides, use them as visual aids and speak conversationally about the data to keep the audience engaged.

  7. Not emphasizing key points: Make sure to highlight the most important or relevant aspects of the data, so the audience grasps their significance.

  8. Absence of a clear narrative: A presentation should tell a story and guide the audience through the data. Avoid jumping between unrelated data points without a clear purpose or connection.

  9. Insufficient practice: Familiarize yourself with the material by rehearsing your presentation, ensuring a smoother delivery and greater comfort with the data.

  10. Disregarding time constraints: Allocate appropriate time for discussing each figure, avoiding spending too much time on one figure or not giving enough time to others.

Vocabulary

  • fluctuate/fluctuation: To vary irregularly; an irregular variation in a process or situation.
  • soar: To fly or rise high in the air; a rapid increase.
  • plummet: To fall or drop straight down at high speed; a rapid decrease.
  • take up: To become interested or engaged in a pursuit; occupy time, space, or attention.
  • definite: Clearly stated or decided; not vague or doubtful; having exact physical limits.